Conferences, congresses
We are the right key to your conference
ICARIS Conference Management offers a complete professional organization of conferences, congresses, symposia and of all accompanying services. A reliable approach, superior services as well as satisfaction of our clients are our first and foremost goal and wish.
Organization & Realization
- Venue proposal
- Preparation of the preliminary conference budget
- Continuous monitoring of the budget and book keeping
- Graphics design, conference logo proposal, conference banner and other promotion
- Preparation of various conference announcements
- Preparation of the conference web page, its update, incl. on-line registration
and-or submission of abstracts and papers - Communication with participants (confirmations, invitations, information,...)
- Continuous update of conference databases
- Organization of the registration desk on site (staff, assistants, hostesses,...)
- Distribution of conference materials
- Catering services
- Translation services
- Conference technique, technical support
- Conference data record
- Preparation of registration forms
- Final accounting
Printed materials
- Preparation, processing, printing, distribution
- Conference announcements
- Conference banners / posters
- Programmes
- Invitations
- Abstracts (receiving, completation, formatting, printing)
- Proceedings (receiving, completation, formatting, printing)
- Preparation of e.g. proceedings on CDs
Social programmes
- Welcome receptions
- Festive dinners / banquets
- Coffee breaks
- Lunches
- Tours
- Excursions
- Concerts
Accompanying exhibitions
- Preparation and realization
- Preparation, printing and distribution of catalogues
Marketing
- Advertisements, promotion, press conferences
Accommodation
- Offer of hotels in all accommodation categories